Construction Proposal Template [+ download free samples]

What Is A Construction Proposal Template?

A construction proposal template is a must have tool for any construction sales rep or estimator. If designed and used properly, a construction proposal template will save time, ensure all construction bids are consistent, and eliminate embarrassing errors.

How do You Compose a Construction Proposal Template?

So, how do you write a bid proposal template? Before we look at how to use a construction sales proposal template, we need to examine the construction proposal elements and what should be included in a construction bid:

  1. Specification of parties
  2. Scope of project
  3. Cost Breakout
  4. Terms and Conditions
  5. Clarifications & Exclusions (optional)
  6. Materials (optional)
  7. Labor (optional)
  8. Equipment (optional)
  9. Time Table (optional)
  10. Alternates (optional)

You don’t always need to include all these elements. But the shortest proposal version should at least include specification of parties, cost and terms of payment, and a signature block if applicable. To read a detailed description of each element, head over to our article ‘Construction Proposal Elements: What to Include’.

Free Construction Proposal Template Library

Construction Proposal Template Library

As we worked with several construction companies to streamline their proposal creation process, we realized how helpful a library of templates would be. So, we set out to build a package of proposal templates that are fully customizable and… completely free. We continue to add new templates regularly, so bookmark this page and check back often to get a new free printable construction proposal template when you need one. Keep in mind that these templates and hundreds more are available to use in iDeal CRM. You can register a free account and browse all available templates in the construction CRM.

In the section below, you’ll find the proposal templates included in the library. These templates have different number of pages and sections, designs and color pallets, and options for images. All templates are fully editable and sections can be added.

1-Page Construction Proposal Template Downloads

1-Page Proposal Template with Itemized Cost Table Version 1

1-page-Construction-Proposal-Template-with-Cost-Breakout-Table-V1

This proposal template features a basic blue design for creating residential or commercial construction proposals. It is ideal for short proposals where the price is the decision driver. The template includes project and contact and client details along with a table for itemized costs.

Download 1-Page Construction Proposal Template Itemized Cost Table Version 1


1-Page Template with Itemized Cost Table Version 2

1-page-Construction-Proposal-Template-with-Cost-Breakout-Table-V2

This proposal template features a basic design in yellow and black colors for creating residential or commercial construction proposals. It is ideal for short proposals where the price is the decision driver. The template includes project and contact and client details along with a table for itemized costs.

Download 1-Page Construction Proposal Template Itemized Cost Table Version 2


1-Page Template with Itemized Cost Table Version 3

1-page-Construction-Proposal-Template-with-Cost-Breakout-Table-V3

A basic proposal design in yellow for creating residential or commercial construction proposals. It is ideal for short proposals where the price is the decision driver and no other clarifications are needed. The template includes project and contact and client details along with a table for itemized costs.

Download 1-Page Construction Proposal Template Itemized Cost Table Version 3


1-Page Proposal with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 1

1-page-Construction-Proposal-Template-with-Intro-Exclusions-Cost-Terms-Signatures-V1

This construction proposal design in blue is ideal for creating residential or commercial construction proposals where more than the basic information is needed. The template includes and image, project, and contact and client details. It also features sections for intro, exclusions, cost breakdown, terms, and signature lines.

Download 1-Page Construction Proposal Template with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 1


1-Page Proposal with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 2

1-page-Construction-Proposal-Template-with-Intro-Exclusions-Cost-Terms-Signatures-V2

This version of the 1-page template features a different image. It also features sections for intro, exclusions, cost breakdown, terms, and signature lines.

Download 1-Page Construction Proposal Template with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 2


1-Page Proposal with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 3

1-page-Construction-Proposal-Template-with-Intro-Exclusions-Cost-Terms-Signatures-V3

A 1-page template that is ideal for commercial contractors. It starts with an image of high-rises and client and project info. It also features sections for intro, exclusions, cost breakdown, terms, and signature lines.

Download 1-Page Construction Proposal Template with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 3


1-Page Proposal with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 4

1-page-Construction-Proposal-Template-with-Intro-Exclusions-Cost-Terms-Signatures-V4

This proposal template will work for both residential and commercial contractors. It starts with an image of a blueprint and client and project info. It also features sections for intro, exclusions, cost breakdown, terms, and signature lines.

Download 1-Page Construction Proposal Template with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 4


1-Page Proposal with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 5

1-page-Construction-Proposal-Template-with-Intro-Exclusions-Cost-Terms-Signatures-V5

With a more general image, this proposal template will work for both residential and commercial contractors. It includes client, project info, and an intro. It also features sections for exclusions, cost breakdown, terms, and signature lines.

Download 1-Page Construction Proposal Template with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 5


1-Page Proposal with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 6

1-page-Construction-Proposal-Template-with-Intro-Exclusions-Cost-Terms-Signatures-V6

A construction site image makes this proposal template more suitable for larger contractors. It includes client, project info, and an intro. It also features sections for exclusions, cost breakdown, terms, and signature lines.

Download 1-Page Construction Proposal Template with Intro, Exclusions, Cost Breakdown, Terms, Signatures Version 6


2-Page Construction Proposal Templates with Cover

2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 1

2-page-Construction-Proposal-Template-Cover-Intro-Cost-Terms-Signatures-V1

This 2-page template is ideal for residential contractors, interior decorators, and remodelers. The cover includes an image and information on client, contacts, and project. On the second page you’ll find sections for intro, cost breakdown, terms, and signature lines.

Download 2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 1


2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 2

2-page-Construction-Proposal-Template-Cover-Intro-Cost-Terms-Signatures-V2

With a green theme and a more general image, this 2-page template is suitable for architects and engineering firms. The green cover includes an image and information on client, contacts, and project. On the second page you’ll find sections for intro, cost breakdown, terms, and signature lines.

Download 2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 2


2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 3

2-page-Construction-Proposal-Template-Cover-Intro-Cost-Terms-Signatures-V3

A yellow color pallet and a general image make this 2-page proposal suitable for any commercial contractor. The yellow cover includes an image and information on client, contacts, and project. On the second page you’ll find sections for intro, cost breakdown, terms, and signature lines.

Download 2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 3


2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 4

2-page-Construction-Proposal-Template-Cover-Intro-Cost-Terms-Signatures-V4

This proposal template can be used by commercial and residential contractors alike. The cover includes an image and information on client, contacts, and project. On the second page you’ll find sections for intro, cost breakdown, terms, and signature lines.

Download 2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 4


2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 5

2-page-Construction-Proposal-Template-Cover-Intro-Cost-Terms-Signatures-V5

Similar to the yellow template above, we see this template useful for commercial contractors who take on GREEN projects. The cover includes an image and information on client, contacts, and project. On the second page you’ll find sections for intro, cost breakdown, terms, and signature lines.

Download 2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 5


2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 6

2-page-Construction-Proposal-Template-Cover-Intro-Cost-Terms-Signatures-V6

This proposal template is suitable for any construction contractor with a blue logo. The cover includes an image and information on client, contacts, and project. On the second page you’ll find sections for intro, cost breakdown, terms, and signature lines.

Download 2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 6


2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 7

2-page-Construction-Proposal-Template-No-Cover-All-Sections

The last template in the 2-page series is a general one that can be used by any AEC company. The lack of a cover allows for the template to include more sections. Such as client, contacts, project, scope, material, and labor information are on the first page. On the second page you’ll find sections for equipment, exclusions, time table, cost breakout, terms, and signature lines.

Download 2-Page Template with Cover, Itemized Costs, Terms, Signatures Version 7


3-Page Construction Proposal Templates

3-Page Proposal with Cover and All Sections Version 1

3-page-Construction-Proposal-Template-Cover-and-All-Sections-V1

This 3-page template is designed for residential contractors, interior designers and renovators. It features a cover with client, contacts, and project info. The following pages include intro, scope, material, labor, equipment, exclusions, time table, cost breakout, terms, signature lines, and alternates sections.

Download 3-Page Proposal with Cover and All Sections Version 1


3-Page Proposal with Cover and All Sections Version 2

3-page-Construction-Proposal-Template-Cover-and-All-Sections-V2

This 3-page template is designed for commercial contractors of any type. It also features a cover with client, contacts, and project info. The following pages include intro, scope, material, labor, equipment, exclusions, time table, cost breakout, terms, signature lines, and alternates sections.

Download 3-Page Proposal with Cover and All Sections Version 2


3-Page Proposal with Cover and All Sections Version 3

3-page-Construction-Proposal-Template-Cover-and-All-Sections-V3

With a blue theme and a more general image, this proposal template is suitable for commercial contractors of all types. It features a cover with client, contacts, and project info. The following pages include intro, scope, material, labor, equipment, exclusions, time table, cost breakout, terms, signature lines, and alternates sections.

Download 3-Page Proposal with Cover and All Sections Version 3


3-Page Proposal with Cover and All Sections Version 4

3-page-Construction-Proposal-Template-Cover-and-All-Sections-V4

Similar to the blue one above, this proposal template is suitable for commercial contractors of all types. It features a cover with client, contacts, and project info. The following pages include intro, scope, material, labor, equipment, exclusions, time table, cost breakout, terms, signature lines, and alternates sections.

Download 3-Page Proposal with Cover and All Sections Version 4


3-Page Proposal with Cover and All Sections Version 5

3-page-Construction-Proposal-Template-Cover-and-All-Sections-V5

A lighter version as far as colors are concerned, this 3-pager is suitable for residential and commercial contractors of all types as well as architecture and engineering firms. It features a cover with a blueprint team image, client, contacts, and project info. The following pages include intro, scope, material, labor, equipment, exclusions, time table, cost breakout, signature lines, and alternates sections.

Download 3-Page Proposal with Cover and All Sections Version 5


3-Page Proposal with Cover and All Sections Version 6

3-page-Construction-Proposal-Template-Cover-and-All-Sections-V6

Similar to the template above, this 3-pager is suitable for residential and commercial contractors of all types as well as architecture and engineering firms. It features a cover with a blueprint team image, client, contacts, and project info. The following pages include intro, scope, material, labor, equipment, exclusions, time table, cost breakout, terms, signature lines, and alternates sections.

Download 3-Page Proposal with Cover and All Sections Version 6


3-Page Proposal with Cover and All Sections Version 7

3-page-Construction-Proposal-Template-Cover-and-All-Sections-V7

The last one in the 3-pager series, this proposal template is suitable for residential and commercial contractors of all types as well as architecture and engineering firms. It features a cover with a blueprint team image, client, contacts, and project info. The following pages include intro, scope, material, labor, equipment, exclusions, time table, cost breakout, terms, signature lines, and alternates sections.

Download 3-Page Proposal with Cover and All Sections Version 7

Benefits of using a construction proposal template

A proposal template is a re-usable file or bid proposal example that a construction salesman, estimator, or construction business development professional can use to speed up the proposal creation process and eliminate human errors that sometimes happen.

A construction proposal template includes all necessary sections for a bid with company-approved text and images. It also features highlighted placeholders for the estimator or construction business developer to easily locate and fill out. A proposal template can also include merge fields. These are also placeholders, but they are automatically filled out by another program or source like a construction CRM, an Excel spreadsheet, or a financial program. Merge fields save time when you bid multiple clients for the same project. And you can download a free bid proposal template to get started.

How to create a construction proposal template library

Select A Proposal Tool

First select the proposal tool that will be used to create proposals company wide. The examples in this article are construction proposal templates for Word, but you can also create them Excel, Adobe InDesign, or a sales construction CRM.

Get Your Artwork Ready

Then, get your artwork ready such as your company logo, cover or header & footer images, letterhead, and any project images you may want to include.

Establish Types of Proposals

You probably use a few types of proposals, such as short, long, and with or without cover. Identify what those are and list the sections each of them will contain. For example, a short proposal may only have a header image, specifications of parties, cost and terms section, signature block, and footer. A long construction business proposal may also include scope, materials, exclusions, schedule, and alternates.

Identify Proposal Categories

Identify sales proposal template categories if applicable. Sometimes it’s helpful to create separate proposals for different types of work or products. For example, if you bid high-rises, warehouses, multi-family buildings, and more, you may want to separate your proposals by those categories to include specific language that goes with each type of building.

List All Necessary Sections

Continue by listing all necessary sections for the most complex proposal you have. See a list of elements above.

Write the Text

Compose the text for each section. Once you have the list of sections, work with the company’s management or legal team to approve the text for each section of your proposal tool.

Establish Placeholders

Establish the placeholders and merge fields you need.

Create the Template

Now that you have all the elements ready, create the template in Word or the tool of your choice. Save each file with a file naming convention. For example: Short Proposal – Warehouse, Long Proposal – Warehouse; Proposal with Cost Breakout – Warehouse, so on and so forth.

Conclusion

Save time, effort, and money with construction proposal templates. Eliminate unnecessary errors in your construction business proposals.  Ensure your proposals are consistent and that you don’t accidentally leave out an element. And last, but not least, make your company’s bid stand out with branding, including project images. We hope these packages will get you started!